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EMPLOYMENT OPPORTUNITIES

Position Title: City Deputy Clerk

Application Deadline: January 14, 2022

Department: City of Troy

 

Work Schedule: Part-Time (As needed)

Hourly Rate: DOE

 

GENERAL RESPONSIBILITIES:

Under the direction of the Mayor and the City Clerk/Treasurer, perform a variety of administrative related activities involved in customer billing, receive and process payments; operate a computer to maintain records and prepare reports according to established guidelines and procedures; answer citizen inquiries made in person, by email or by telephone. Performs related work as required. Must live within close proximity to Troy City Limits.

 

PLACE OF EMPLOYMENT

Primary place of employment will be at the Troy City Hall, 519 S. Main Street, Troy, Idaho. This position includes a significant amount of public contact. Work is performed independently under limited supervision following prescribed policies, procedures, and guidelines requiring initiative, independent judgment, confidentiality, sensitivity to customers, and meticulous follow-through. The position reports to the City Clerk/Treasurer.

 

The position requires the ability to maintain a collaborative and cooperative working relationship with elected and appointed officials, other City employees, other organizations, and the general public.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Perform a variety of administrative and customer service-related functions in accordance with City policies and procedures.

  • Provide information and respond to inquiries from the public and staff regarding city policies and standards relating to private and public construction; interpret and explain city activities, policies, procedures, and regulations in addition to City Council actions, laws, ordinances, and codes.

  • Be able to independently compose responses to requests for information.

  • Process utility payments according to established guidelines and prepare bank deposits.

  • Ability to maintain and processes utility billing when needed.

  • Periodically assist with the compilation of agenda packets for City Council meetings.

  • In the absence of the City Clerk, perform the City Clerk duties, such as attend council meetings, write agenda reports, and take minutes.

  • Assist the City Clerk in the administration and conduct of municipal elections.

  • Issue licenses and permits according to established guidelines.

  • Perform a variety of essential record-keeping duties, maintain filing systems, and department record keeping.

  • Operate various office equipment while also utilizing standard and specialized software applications.

  • Performs other duties as required or assigned.

DESIRED QUALIFICATIONS:

 

  • Skilled in operating computers in addition standard office equipment and machinery.

  • Ability to maintain complex clerical records and prepare reports from such records.

  • Basic bookkeeping and accounting methods.

  • Ability to make sound and reasonable decisions in accordance with laws, ordinances, regulations, and established policies.

  • Ability to make mathematical computations rapidly and accurately, manually or on office equipment.

  • Ability to deal with the public courteously and effectively through exceptional interpersonal skills using tact, patience, and courtesy.

  • Must possess excellent telephone techniques and etiquette.

  • Must be able to follow written and oral instruction. 

  • Ability to perform time management and scheduling functions, meet deadlines, and set project priorities.

  • Ability to work without close supervision in standard work situations.

ACCEPTABLE EXPERIENCE, TRAINING, LICENSES, AND/OR CERTIFICATIONS

  • High school diploma or GED is required; and

  • At least one (1) year experience performing administrative support duties.

  • An equivalent combination of education and experience that provides the required skills, knowledge, and abilities to successfully perform the essential functions of the position may be considered.

Equal Opportunity Employer The City of Troy is an Equal Opportunity Employer and does not discriminate in hiring on the basis of race, national origin or ancestry, gender, age, religious beliefs, veteran status, family status, disability, or sexual orientation.

Veteran’s Preference Per Idaho Code, Title 65, Chapter 5, Employer will afford a preference to employment of veterans.  In the event of equal qualifications and experience between candidates for an available position, a veteran who qualifies will be preferred.  If claiming veteran’s preference, please attach a copy of your DD-214 to the application.